Additional Compensation

What can be done if an employee is paid on the incorrect chartstring?

If an employee is paid using an incorrect chartstring, the payment can be transferred to the appropriate chartstring using a Direct Retro request.

Why would you overwrite the chartfields for overpayments?

You would overwrite the chartfields when the chartfields are no longer active during the recovery process. If the overpayment is being recovered from the next available payment, it will go against the current pay cycle and the chartfields will not be able to be changed.

Can you submit an overpayment as negative amounts for percentages?

No, percentages must be submitted as positive amounts.

Does vacation/sick leave need to be entered daily for salaried exempt employees?

All sick and vacation must be entered in whole day increments. All leave should be entered in CalTime.

On the personal summary screen, can you see all appointments in other departments?

You can see all active appointments in all departments and all UCs in the Person Org Summary page.

For Additional Pay compensation, is that monthly, total, time period, or annual?

It depends on the employee class. If they are monthly then additional compensation will be distributed in one pay period. If they are biweekly then it will be distributed biweekly.

Are there reports to see payroll transactions that are happening for a single employee? For instance, if I have an employee who has two jobs, but I only have security access for one of the jobs, can I see payments that are happening for the other depts.??

If you have access to the Review Paycheck page for an employee, you can see all of the details that they were paid, including details from other jobs that are not part of your regular visibility. However, beyond usage of the PREPSHUP tables, you will only be able to view recurring additional pay and one-time payments for the departments that you have visibility into.

Are there any notifications that get sent out to the operator that a retroactive payment will not be paid out or do we have to manually look to see if there are active paychecks?

No, there are no alerts/notifications sent out to tell people that a retroactive payment is or is not triggered. The only notification is if someone at UCPC Payroll thinks an error has occurred and will reach out to the identified individuals to confirm.