Employee Resources

Employee Self-Service

UCPath Online gives employees 24 hours a day, 7 days a week access to UC employment information based on their role. Employees can log in to UCPath Online from mobile devices, tablets, or computers, at work or at home. Through UCPath Online, employees have the ability to update personal information, add or update direct deposit, update tax withholdings, enroll in benefits, and more.

Employee Information

Benefits Webinars

UCPath Benefits Webinars

Employees who enroll in benefits through UCPath are invited to participate in a live webinar to ask questions and learn more about UC’s benefits program. All webinars are listed in the UCPath calendar on the home page, including Zoom details for each webinar. Further details are also available on UCnet.

Employees eligible for the UC Retirement Choice Program:

Employees NOT eligible for the UC Retirement Choice Program:

  • 2nd Thursdays 10:30AM –12:00PM

Direct Deposit

Enrolling in direct deposit means you'll receive your pay faster and more securely, and you don't have to worry about updating your address when you move.

With UCPath, you can you can elect up to three (3) direct deposit accounts at different financial institutions. (Note that only one change may be made to direct deopsit information per 24 hour period.)

Enroll in direct deposit in UCPath Online by navigating to Employee Actions > Income and Taxes > Direct Deposit.

Please note that although your information will be saved in the system immediately, UCPath needs to verify your account with your banking institution before beginning direct deposit. Depending on the timing of your enrollment and pay cycle, you may receive a paper paycheck in the interim period while UCPath is verifying your account. 

Employment Verification

UCPath uses The Work Number to provide verification of employment for UC employees. Please note that if you have not been employed with UC since January 2019, you must contact the Records Management team for past employment verification.

Current employees (or those who departed UC after January 2019) should log in to UCPath and select "Income & Taxes" from the menu, then select "Verification of Employment." 

You will be directed to the following instructions under "How to Provide Proof of Your Employment and Income:"

Please provide your employment verifier the following information:

  • Inform them that UC uses the The Work Number
  • Provide them the University of California Employer Code: 15975
  • Provide them your Social Security Number

In some instances, you may also need to create a "Salary Key" in order to complete an income verification. If your employment verifier requests a salary key, please follow these steps:

  1. Log in to The Work Number as an employee.
  2. Enter the following information:
    • UC Employer Code: 15975
    • User ID: Your Social Security Number
    • Personal PIN: Your birthday (MMDDYYYY).
  3. Select the "Create a Salary Key" option.
  4. Provide your verifier the six-digit salary key.

ID Number

Find your employee ID number in the top left corner of UCPath.

You can also use the CalNet Account Manager to view your ID numbers. Access the CalNet Account Manager by visiting mycalnet.berkeley.edu and logging in using the link in the top right corner. The CalNet Account Manager home screen will display a "My ID's" field, which will include your HCM ID, your UCPath ID, and your Campus Solutions ID.

Open Enrollment 2021

Open Enrollment 8AM Oct 29 - 5PM Nov 24

Open Enrollment (OE) 2021 is from 8am on October 29 to 5pm on November 24, 2020. OE is supported by the People & Culture Benefits team, and more information is available on the People & Culture website

There are a few things you can do to prepare for Open Enrollment:

  1. Log in to UCPath before Open Enrollment begins, and make sure you have your security questions set up (CalNet authentication required). If you need assistance for any reason, you'll be able to get in touch with the UCPath Center before the busy Open Enrollment period starts.
  2. Plan to beat the rush! Last year, 43% of enrollments took place in the final two days. Plan to make your selections early in the Open Enrollment period so you have time to get questions answered or issues resolved.
  3. For new employees, or employees who just want a refresher, watch a live UCPath demo that covers how to access and navigate UCPath, and reviews some of the many self-service functions for employees.

Paychecks & Payroll Calendars

Paychecks

View a breakdown of the items on your paycheck.

Payroll Calendars

You can access biweekly and monthy payroll calendars in UCPath. Payroll calendars identify:

  • Paydays
  • Pay period end dates
  • Holidays
  • Vacation and sick leave acccrual dates
  • Deduction holidays
  • Service credit accrual dates

Personal Pay Card

If direct deposit is not a good option for you, you may want to consider receiving your pay via a Personalized Pay Card. 

A Personalized Pay Card is a Visa prepaid debit card. Once your card is set up, funds will become available on payday morning, allowing you to receive your pay faster and more securely than a paper paycheck. You can withdraw funds from an ATM, and there are tools available to manage your card and funds. 

To enroll for a Personalized Pay Card, you will need to complete the Wage Payment Consent Form and submit it through an inquiry in UCPath Online. These instructions provide details on how to enroll. 

Security Questions

UCPath uses security questions to protect your personal data. The security questions help verify your identity to prevent unauthorized access or changes to your financial, health benefits or personal information. 

You'll need to answer your security questions to access the following information:

  • Direct deposit
  • Paycheck
  • W-2
  • W-4 (state and federal)
  • Benefits summary
  • Dependent coverage
  • Life events/benefits changes
  • Enroll in benefits
  • Personal information

You'll be prompted to set up your security questions the first time you log in to UCPath. You can also watch a demo on setting up your security questions.

W-2 and 1095 Forms

W-2 Forms

View Electronic W-2

For each year that you were enrolled to receive your W-2/W-2c electronically, you will be able to view the document in UCPath. Navigate to Employee Actions > Income and Taxes > View Onilne W-2/W-2C.

Please note that W-2s from 2019 and prior years can be found in At Your Service Online (AYSO) if you were enrolled to receive the form electronically.

 

Enroll to Receive Electronic W-2

Visit UCPath and click on Employee Actions > Income and Taxes > Enroll to Receive Online W-2.

  • Verify your current status. If your current status says CONSENT RECEIVED, then you do not have to do anything – you are already enrolled.

  • If your current status is blank, then you must follow the directions on the screen to sign up.

  • Check that your email address is up-to-date.

Once you’ve signed up, all notifications about your W-2/W-2c will be sent to your preferred email address on file in the UCPath system.


1095 Forms

Unlike the W-2 form, 1095 forms are for your information and records only. Read more about the IRS 1095 Forms.

UC Berkeley employees will receive printed copies via U.S. mail. Online access is not available through UCPath. You may receive an additional 1095-B form directly from your health care provider. 

Please note that 1095s from 2019 and prior years can be found in At Your Service Online (AYSO) if you were enrolled to receive your W-2 form electronically.

Recent Employee News

October 14, 2020

September 25, 2020

July 27, 2020

July 15, 2020

UCPath Reference Guides

Navigation

Employee Self-Service Actions

Navigation guide for self-service employee actions in UCPath Online.

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How UCPath Displays Leave Balances

Guide for how to view leave balances in UCPath.

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FAQs

Helpful answers to common questions about payroll, benefits, UCPath access, and more!

Help Resources

Where to Report a Pay Issue

If you are unsure which service region your unit belongs to, you can Find Your Region here. Cal Performances and International House (I-House) employees should contact their local HR team.

BEST, ProS, SHARE, BEARS, ChaMPS Regions

ERSO Region

  • Call the First Contact Team (FCT) at (510) 664-9000, option 3

  • Use ServiceNow: Select "Get HR Help" from the Service at Berkeley page to contact your regional HR team

  • Contact your HR Partner, HR Generalist, or Research Administrator (RA) directly

Contact UCPath Center

Have questions or need help? Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry, or utilize the live chat function for a quick response. You can also call the UCPath Center at 855‐982‐7284 from 8 AM to 5 PM Monday – Friday (excluding UC holidays) to speak with an associate.

Please note that while UCPath Center employees are working remotely due to COVID-19, callers will be asked to authenticate with their eight-digit date of birth and last four digits of their social security number.

UCPath Online Training

UCPath HelpSite 

View UCPath Online Job Aids, and practice how to conduct self-service transactions including viewing your checkstubs, and print step-by-step guides for the various UCPath Online transactions.

View Details about Employee Self-Service and Manager Self-Service Web-Based Training Information

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