Automating I-9 Verifications across Campus

January 2, 2019

 

Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the United States must complete Form I-9, Employment Eligibility Verification to verify employees' identity and employment authorization.

An important inter-dependency of UC Berkeley’s integration with UCPath, is the implementation of Tracker I-9:

  • An online tool to manage and improve compliance for the Federal I-9 Employment Eligibility Verification Form
  • Requires a single process and standardized setup which requires campus-wide adoption and understanding of the tool

UC Berkeley will implement Tracker I-9 concurrently with UCPath in March 2019. In the next few months, those across campus who currently manage and process I-9s—referred to as “I-9 Managers”—will receive additional information, learning how to get ready to use the new online tool. The Campus Shared Services (CSS) Onboarding Team will be trained and will manage the process on behalf of onboarding new staff, beginning in March 2019 for the departments they provide service.

Discussions and planning efforts are ongoing for departments (listed below) that do not receive CSS support, so they are integrated with Tracker I-9:

  • Berkeley Art Museum and Pacific Film Archive (BAMPFA)
  • International House
  • Cal Performances

Another component of Tracker I-9 is E-Verify:

  • An internet-based service that allows employers to determine the eligibility of their employees to work in the U.S.
  • Certain federal contracts require the use of E-Verify to verify the employment status of all new hires and current employees assigned to these specific federal contracts or grants
  • Compares information from an employee’s Federal Form I-9 to records available to the Department of Homeland Security (DHS)

Tracker is considered an E-Verify Employer Agent and our I-9 Complete application is fully integrated with E-Verify.